Assistant to Director (English/French) m/w

SmartSteps Paris seeks a Director’s Assistant with excellent organisational, verbal and written communication skills to provide sales and administrative support. Fluency in English and French is required for the role. The ideal candidate should have experience in internal and external client liaison, be self-motivated, adaptable, and able to work independently with little supervision. Candidates will have the opportunity to learn about various industry sectors and companies; interest and willingness to learn new knowledge and skills is critical.  permanent contract (cdi). Paris Centre. Salary 35-50KE according to experience. Position to start end July/beginning August. Cadre (hours negotiable). Newly created position. Stand alone role in small international office 5 people. Lots of contact with offices abroad.

Location: Paris centre
Responsibilities:
  • Interfacing with external clients and partners to request and secure participation at marketing initiatives and/or face-to-face sales meetings
  • Collating data, maintaining databases and proper documentation of files
  • Identify new leads and contacts from companies that are interested in setting up a business or identify and contact executives whom the Director can meet to discuss collaboration/business opportunities
  • Market scans through desktop research
  • Scheduling and coordination of calendars, meetings, travel and logistic arrangements
  • Organisation of events, including preparation and logistic arrangements. This includes events with Ministerial participation which involve a high attention to detail
  • Make teleconference and videoconference arrangements
  • Provide administrative support to the Regional Directors (i.e. visa, car, insurance, electricity, phone and internet subscriptions, etc.)
  • Assisting Director with follow-ups and provide support on project facilitation as required
  • Handling external enquiries in a professional manner
  • Performing general office administrative duties, such as ordering office supplies, maintenance of contracts and assets, handling of mail and office equipment, etc.
  • Maintain relationship with hotels and negotiate corporate rates
  • Finance responsibilities, including completing & tracking monthly expense reports and budgets, and filing claims
Essentials Skills:
  • Fluency in French and English (60% of work is in English, English is spoken in the office and in internal correspondence)
  • Minimum of 3-5 years of administrative and executive support experience
  • Familiarity with international business
  • Excellent written and verbal communication skills
  • Proficiency in MS Office, including Word, Excel, and Outlook. Candidates will also have to use internal CRM, finance, and scheduling systems
  • Ability to engage with senior executives and their personal assistants with a high level of confidence and professionalism
  • You are reliable, an easy communicator, on the ball and detail orientated
  • You can work independently, as well as with other people in the office and other offices abroad

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