Our Client: A government agency is responsible for planning and executing strategies, undertaking investment promotion and industry development, and work with international businesses, both foreign and local, by providing information, connections to partners and access to government incentives for their investments. The mission is to create sustainable economic growth, with vibrant business and good job opportunities. 

The Paris office is seeking an Assistant to the Director with excellent organizational, verbal and written communication skills to provide sales and administrative support. Fluency in English and French is required for the role. The ideal candidate should have experience in internal and external client liaison, be self-motivated, adaptable, and able to work independently with little supervision and has an open-minded and international outlook.  In the office the working language is 100% in English. Fluent French is required for all external contacts.

Permanent contract, salary according to experience 50KE +/- +13th month, 2 days in the office and 3 days remote work.

Supporting a Regional Director in client engagement: 

Interfacing with external clients and partners to request and secure participation at marketing initiatives and/or face-to-face sales meetings 

Collating data, maintaining databases and proper documentation of files 

Identify new leads and contacts from companies that are interested in setting up a business in Singapore or identify and contact executives whom the Director can meet to discuss collaboration/business opportunities, including cold calling 

Assisting Regional Director with follow-ups and provide support on project facilitation as required 

Handling external enquiries in a professional manner 

Market research: 

Market scans through desktop research as required 

Administrative support: 

Provide administrative support to the Regional Director (i.e. visa, car, insurance, electricity, phone and internet subscriptions, etc) 

Organisation of events, including preparation and logistic arrangements. This includes events with Ministerial participation which involve a high attention to detail 

Make teleconference and videoconference arrangements 

Scheduling and coordination of calendars, meetings, travel and logistic arrangements 

Maintain relationship with suppliers and service providers (e.g. hotels, chauffeurs, payroll agent) 

Office management: 

Performing general office administrative duties, such as ordering office supplies, maintenance of contracts and assets, handling of mail and office equipment, etc 

Finance responsibilities, including completing & tracking monthly expense reports and budgets, filing claims and lodging any complains 

Experience required: 

Candidates must have work authorization in France 

Minimally 3-5 years of administrative and executive support experience 

Excellent written and verbal communication skills 

Fluency in French and English 

Proficiency in MS Office, including Word, Excel, and Outlook. Candidates will also have to use internal CRM, finance, and scheduling systems 

Ability to engage with senior executives and their personal assistants with a high level of confidence and professionalism 

High level of accuracy and attention to detail 

Ability to efficiently balance and prioritize tasks 

Ability to work independently, as well as part of a team 

Ability to travel for internal team meetings and external engagements when necessary 

High levels of motivation and persistence in problem-solving when faced with challenges 

Candidates will have the opportunity to learn about various industry sectors and companies; interest and willingness to learn new knowledge and skills is critical